Government procurement involves multiple departments, approvals, documents, deadlines, suppliers, and compliance requirements. Without a centralized system, tracking these activities becomes slow, manual, and hard to audit.
GPMS organizes procurement plans, requests, bidding activities, contracts, payments, reports, and supporting documents in one system.
Cosmotech GPMS supports the full procurement process, from pre-procurement planning through project implementation and completion. Users can track documents, activities, approvals, contracts, and reports without juggling spreadsheets, shared drives, or paper files.
The system is designed to support the detailed reporting and monitoring requirements of the Philippine Government Procurement Reform Act (RA 9184) and RA 12009.
Six ways GPMS makes procurement work easier for your office.
Manage procurement data, documents, requests, approvals, contracts, payments, and reports in one system.
Track purchase requests and procurement approvals anytime, with workflow support for approvals and disapprovals.
Attach and archive scanned documents per project, making them searchable and downloadable anytime.
Send reminders for procurement deadlines, invitations to bid, notices of award, and other procurement-related actions.
Generate documents and reports aligned with RA 9184 and other procurement monitoring requirements.
Control user access through role-based permissions and maintain an audit trail of system actions.
GPMS is organized into modules that cover every stage of the procurement process.
Maintain reference tables for commonly used procurement data: items and services, groups, vendors, bidders, modes of procurement, types of procurement, and sources of funds.
Record, submit, and approve the Project Procurement Management Plan per department. Consolidate approved PPMPs into the Annual Procurement Plan and generate procurement reports by department, mode of procurement, or type of procurement.
Manage the submission and approval of purchase requests per department, with request tracking, approval workflow, disapproval tracking, and email notifications.
Generate forms and monitor procurement activities based on the selected mode of procurement, including schedules, timelines, activity updates, bidders, notices, and outcomes.
Monitor contract details, project implementation status, and completion progress. Track contract information, suppliers, due dates, contract price, liquidated damages, performance bonds, warranty details, and other contract documents.
Record payment terms, contract prices, due dates, computed amounts, Statements of Account, vouchers, OR/reference numbers, and total amounts paid per contract.
View summarized information for planning, monitoring, and decision-making, including completed projects, awarded contracts, expiring contracts, deliverables, PPMPs, purchase requests, and contracts with open balances.
Generate procurement reports, monitoring reports, compliance reports, contract summaries, forms, notices, and other required documents.
Feature deep dive
GPMS tracks the full procurement lifecycle, from pre-procurement planning to procurement activities, project implementation, contract monitoring, billing, and completion.
The PPMP and APP module lets departments prepare, submit, and approve procurement plans.
GPMS provides a workflow for managing purchase requests from submission to approval.
Monitor procurement activities with pre-determined schedules, action periods, and activity timelines based on the mode of procurement.
Track detailed contract information, suppliers, implementation status, and project completion.
Record and monitor payment details for contracts and projects.
The GPMS dashboard summarizes procurement information for monitoring and decision-making.
GPMS includes security controls based on user roles, access rights, and permissions.
Capabilities designed around how Philippine agencies actually work.
GPMS can generate the procurement reports and forms your office needs for compliance and day-to-day operations.
GPMS lets users upload and attach project documents so everything stays linked to its project and searchable during audits.
Compliance
GPMS is designed to align with the requirements of the following:
Republic of the Philippines Government Procurement Policy Board
Philippine Government Procurement Reform Act (RA 9184)
Philippine Government Procurement Reform Act (RA 12009)