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Cosmotech Philippines, Inc.

Asset Management System for Philippine Government Agencies

Web-based asset lifecycle management system aligned with government processes and COA requirements—covering inventory monitoring, asset accountability, transfers, reporting, and audit-ready documentation.
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Monitoring assets across a government agency is harder than it looks

Asset Owner. Asset Location. Maintenance Schedule. Warranty Schedule. These are all difficult to trace without the right system in place.

Integra centralizes all asset information into one system — accessible via any browser, configurable to your agency's workflows, and built to interface with your existing applications.

Overview

What Integra does

Integra centralizes every asset record across your agency. Each item is tagged via RFID or QR Code, enabling a full traceable history of incumbents, audits, maintenance, and repairs.

The platform supports the full asset lifecycle — acquisition, issuance, transfer, return, disposal, and audit — with the forms and reports required by the Government Accounting Manual.

Platform capabilities

  • Web-based access using different browsers
  • Customized search and display of records
  • In-app and email notifications, and system alerts
  • Interface with existing application systems
  • Configurable processes and workflows
  • Recording and monitoring of inventories
  • RFID and QR Code tagging per asset
  • Full traceable history of incumbents, audits, maintenance, and repairs
    • What Integra tracks

    From office supplies to company vehicles

    Every category of asset your agency manages — tagged, traceable, and accountable.

    Office Supplies, Equipment, Computers & Printers

    Integra monitors office supplies, computers and laptops, printers, ink cartridges, and copiers. Each asset is tagged via RFID or QR Code, enabling a full traceable history of incumbents, audits, maintenance, and repairs.

    SuppliesLaptopsDesktopsPrintersCopiersInk Cartridges

    Company Cars & Vehicles

    For fleet assets, Integra tracks maintenance schedules, vehicle insurance, tire monitoring, battery status, and spare parts — keeping the full service history in one record.
    MaintenanceInsuranceTiresBatterySpare Parts
    Office Supplies
    Computers & Laptops
    Printers & Copiers
    Ink Cartridges
    Furniture & Fixtures
    Semi-Expendables
    Equipment (above ₱50,000)
    Company Cars & Vehicles
    Core benefits

    Why agencies choose Integra

    Six ways Integra makes asset management work better for your office.

    Improved asset visibility

    See all assets across the organization in one place, with location, owner, and condition at a glance.

    Better decision-making

    Decisions backed by accurate, centralized asset data instead of scattered spreadsheets and registers.

    Increased asset utilization

    Know what you have, where it is, and who holds it — so nothing sits idle or unaccounted for.

    Improved accuracy & compliance

    Reduce manual errors and stay COA-ready with audit-aligned forms, reports, and workflows.

    Faster maintenance planning

    Scheduled alerts and warranty reminders keep assets serviced on time and avoid costly downtime.

    Reduced costs and asset loss

    Full accountability chains across employees and offices minimize loss, duplication, and write-offs.

    Main modules

    Built around the full asset lifecycle

    Integra is organized into modules that cover every stage of asset management.

    Acquisition & Recording

    Record and classify all assets from the point of entry — office supplies, semi-expendables, equipment above ₱50,000, computers and peripherals, furniture and fixtures, and company vehicles.

    Issuance of Asset

    Create, edit, review, approve, and disapprove issuances, reissuances, and returns to and from accountable employees and offices. Check supply and equipment availability before issuance.

    Return & Disposal

    Record details of returned or disposed items, tag their condition, and automatically update inventory once an item is returned in good condition or disposed.

    Transfer of Property

    Record each property transfer, generate a Property Transfer Report with complete details, and attach supporting documents to any transfer transaction.

    Asset Inventory

    Generate the semi-annual RPCI by item type and fund cluster. Generate and consolidate the annual RPCPPE-ICS and RPCPPE-PAR per office and per individual.

    Insure Asset

    Generate per-office insurance reports for fire insurance, floater insurance, and Engineering Electronic Equipment Insurance (EEEI), with RPCPPE-ICS and RPCPPE-PAR.

    System Administration & Security

    Role-based access by privilege, login and password protection with mandatory 30-day password rotation, strong authentication, and configurable session timeout.

    Dashboard & Reports

    Generate the full set of COA-required forms and reports — printable, exportable, and ready for audit at any time.

    Feature deep dive

    A closer look at what Docutrakr can do

    Every module your agency needs to manage the full asset lifecycle — from acquisition to disposal — built into one compliant system.

      GAM Compliance

      Built for the Government Accounting Manual

      Integra is aligned with the Government Accounting Manual from the ground up — not retrofitted. Every form, workflow, and report reflects the standards government agencies are already required to follow.

      Standard government forms

      ICS, PAR, RIS, PTR, RPCPPE, RPCI, RSMI/RSPI, WMR, and Stock Card.

      Full lifecycle management

      Acquisition, issuance, transfer, inventory, return, and disposal.

      Accountability & traceability

      Per-employee, per-office assignment with full history and audit trail.

      Audit-ready documentation

      Supporting documents, approval workflows, and exportable audit trails.

      Inventory & reporting compliance

      Physical count reports (RPCI, RPCPPE), supplies and materials monitoring (RSMI), and consolidated and per-office reporting are all built in.

      FAQ

      Questions, answered.

      What is the Asset Management System?
      The Asset Management System is a web-based platform designed to help government agencies manage the complete lifecycle of assets from acquisition and issuance to inventory monitoring, transfer, and disposal through a centralized and COA-aligned system.
      Is the Asset Management System aligned with government and COA requirements?
      Yes. The system is aligned with Government Accounting Manual (GAM) processes and supports COA-compliant asset monitoring, inventory management, reporting, and audit documentation requirements.
      What government forms are supported by the system?
      The system supports standard government property and inventory forms including ICS, PAR, RIS, PTR, RPCPPE, RPCI, RSMI, RSPI, WMR, and Stock Card reports.
      Can the system track the full lifecycle of government assets?
      Yes. The system manages the complete asset lifecycle, including acquisition, recording, issuance, accountability, transfer, relocation, inventory monitoring, return, and disposal.
      Does the system support asset accountability and traceability?
      Yes. The system tracks asset assignments per employee or office and maintains complete movement history, condition records, and audit trails for full accountability and traceability.
      Can the Asset Management System monitor inventories and physical counts?
      Yes. The system supports inventory monitoring, physical count reporting, supplies and materials tracking, and consolidated or per-office inventory reporting aligned with government compliance requirements.
      Does the system support audit-ready documentation?
      Yes. The system includes audit-ready features such as document attachment, approval workflows, transaction history, printable reports, and exportable audit trails for compliance and verification purposes..
      Can the Asset Management System send notifications and alerts?
      Yes. The system supports in-app notifications, email alerts, and system reminders to help users monitor asset-related activities, approvals, and inventory updates in real time.
      Is the Asset Management System customizable?
      Yes. The system supports configurable workflows, customizable processes, advanced search capabilities, and integration with existing application systems based on organizational requirements.
      Get started

      Ready to centralize your agency's assets?

      Talk to the Integra team to see how the system fits your agency’s size, structure, and existing workflows.
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